Whether you're planning an intimate family get-together or a conference for 800, it's important to stay organized. Use our handy list of planning tips below to help you plan the perfect day.
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To begin:
1. Determine the goals your company hopes to achieve from the event
2. Determine the date
3. Develop a budget
4. Estimate your attendance
5. Circulate a contact list to planners at MultiPlex
6. Book guests, performers and/or keynote speakers
7. Talk to caterer at MultiPlex to discuss meal—consider dietary needs (vegetarian, lactose-free, gluten-free, etc.)
Three months before event
1. Book band or DJ if necessary
2. Book photographer if necessary
3. Book florist if necessary
Six weeks before event
1. Create event schedule
2. Ensure marketing resources are ready to distribute
3. Revisit goals for your event
One month before event
1. Promote your event
2. Schedule volunteers if you’re using them
3. Check in with caterer at MultiPlex to discuss details
Two weeks before event
1. Confirm keynote speakers, guests, band or DJ
2. Confirm with volunteers and others on your team who are helping
Week of the event
1. Prepare event signage
2. Purchase supplies such as name tags, pens, etc.
3. Review event schedule
4. Arrange any necessary training for volunteers
5. Check in with vendors such as photographer, florist, and band
Day before the event
1. Check in with keynote speakers and guests
2. Leave time to pick up time-sensitive supplies and/or guests from the airport
Day of the event
1. Relax and enjoy the party
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